Certified Apostille Agent Services

Do You Know What the Apostille or Authentication Process Demands?

Hague Flags
Members of the Hague Convention
  • Apostilles authenticate a document’s origins for use in another Hague Convention Treaty country.  
  • An Authentication relates to certified documents intended for use in a non-Hague member country. 

ARTSA’S CERTIFIED APOSTILLE AGENT SERVICES ARE AVAILABLE ONLY FOR DOCUMENTS ALREADY ORIGINATING FROM TENNESSEE, OR WILL ORIGINATE (after ARTSA’s Notarization) FROM WITHIN TENNESSEE. THIS IS WHY:

ARTSA’S Certified Apostille Agent Services compliments its Online Notary Services. This is because all documents needing an apostille requires it be a notarized document. (Any documents already notarized should be doubly reviewed for correct form). While acceptance of online notarization grows worldwide, very few countries are currently ready to accept an e-Apostille. Tennessee does accept documents notarized online in preparation for issuing Apostilles. Even with that caveat, just because proper certification is obtained from the appropriate local Clerk of Court and the Secretary of State issues an Apostille, that is NOT a guarantee the country of destination will accept an electronically notarized document, even with the Apostille attached. Asking the right questions is vital in the world of acceptable Apostilles! It’s important to check that down that road being traveled, that online notarizations will be recognized as legal and authentic. 

Instead of squandering money for just any Apostille Agent, allow ARTSA to put proven paralegal research skills to work to match individual needs with what you pay for in the end. These are important reasons for allowing ARTSA to be of service. There is a $30 Apostille consultation fee that allows for a review of your documents for both compliance with local and foreign regulations, review of any notarial needs before application, and a reliable cost estimate for a signed and sealed apostille. The consult fee gets applied to future invoicing for the same apostille services ultimately requested. 

And with that in mind ...

Relocating to distant shores? Attending or teaching school there? Planning a destination wedding? Establishing a business overseas? Adopting a child born abroad? Have you been asked to present a vital record, like a birth, marriage, or death certificate, to name a few scenarios? 

And now, you’ve been asked to provide an Apostille!  Where do you go from here?   

Do you have the time and patience to make sense of the process, so the puzzling pieces come together into an internationally accepted legal document? It’s a common dilemma! Wasting your time, effort, and expense is not necessary. Would you also want to leave it to chance that another country rejects your most important documents because they could not pass what are often the most stringent requirements? 
The steps to acquiring an apostille may seem daunting to many. It comes with unfamiliarity with intricate state and federal protocols. The process requires careful attention to detail and takes multiple steps to ensure compliance with international regulations. Why not seek help from the professional, paralegal-minded, and knowledge-backed services of ARTSA? By opting for expert guidance, it can help ensure documents are handled correctly and give back time for focusing on other important matters of the day.
Contact ARTSA for assistance after you’ve identified which documents require an apostille, because … 

  • ARTSA has a notary who is Apostille-trained, certified, and prepared to become your ‘go-to’ when your TN documents need to be accepted abroad as authentic.

  • ARTSA can help fulfill two processes. Utilizing legally authorized remote online
    sessions translate into your documents receiving proper notarization.

  • ARTSA can then facilitate a frequently perplexing multi-step process towards receipt of your Apostille/Authentication

I hope you allow ARTSA Notarial Services to facilitate your Apostille needs. Apostille quotes will be based on specific needs, such as complexities, time, and delivery constraints, together with related fees.

 Notes: 
  • State law does not authorize a notary to certify a copy of your document. A Notary CANNOT certify that a photocopy of a document is a true copy in an acknowledgment. Only the person to whom the document was issued or to whom the document belongs can certify in a written statement that the photocopy is a true copy, Signatories on such a document then obtain notarization while under oath or affirmation.
  • * Please be aware that for some types of documents to be notarized as an official certified copy, an original custodian is required to be the signer whose affidavit receives notarization. For example, a school’s official (principal/registrar) will issue a copy of a diploma or transcript and sign a statement to the document indicating that it is an original document (or a true and correct copy) issued by the university. This document must be signed in the presence of a notary. ARTSA’s on-call and online notary is available.  Foreign Document Translations also made available here.

ARTSA CAN FACILITATE CERTIFIABLE DOCUMENT TRANSLATIONS, in 150+ AVAILABLE LANGUAGES, by ATA (American Translators Association) Certified Members.

ARTSA Certified Apostille Agent Consultation
Recieve a Certified Apostille Agent Consultation resulting in a fee estimate. Please complete this Intake Form to the best of your knowledge so Artsa can provide as close an estimate of associated fees. Apostille and Authentication fees vary between Originating States and Destination Countries. After Artsa's review you will be contacted with a well-thought out estimate of all related costs, outside of any unknowns.
Name of Person Requiring the Apostille/Authentication.
Please enter the full name as it appears on any current or future notarized document.
Please enter the full name as it appears on any current or future notarized document.
Include your country calling code to help identify phone numbers from abroad. For example, the USA is 1+ the 10-digit number.
Enter the email address where you want a RON session invite sent, and where you want to receive document attachments, and other communications.
Which type of service request(s) are you submitting today?
Was your document or record instead issued by any of the Federal agencies of the United States?
Does the FINAL RECEPIENT accept scanned-document PDFs and language translations?
The RECIPIENT government, university, USCIS, etc. instead, may require physical documents with the original seals, staples, and stamps, permanently stapled together upon receipt. To prevent unexpected delays, ensuring a smooth experience, please inquire about this critical detail that varies between foreign countries.
Which of the following type documents are you requesting for any of the services listed above?
What Date is the Apostille/Authentication Needed by the Requesting Party or Destination Country?
Here's the link to schedule a date and time for notarizations or consultation: https://calendly.com/artsanotary
Has your document already been notarized? Note: Vital records (birth, death, marriage/divorce ), court documents, company registration records, and FBI background checks—CANNOT be notarized by a notary public. Submitting a notarized document will lead to rejection. There is one exception for vital records from New Hampshire and must be notarized before sending for apostille.
IF your document needs Notarization, have you verified the DESTINATION COUNTRY accepts a Digital Signature and Online Notarization?
Have you confirmed with the DESTINATION COUNTRY whether any of your documents require language translation services?
Would you like the Apostille Agent to order any required document translations?
This would be indicated by the number of Notarial Certificates appearing within the document that follow any signatures to be affixed later, in the presence of the Notary. Please be exact, as your session could be postponed while additional payment for non-disclosed notarizations occurs.
Include any signature witnesses and any credible witness. The credible witness must also be personally known by the notary. ARTSA can provide online signature witnesses, only.
The full shipping address is required to provide a more accurate total fee amount.
Have you previously utilized any of the services offered by Artsa Notarial Services?
Please Add and Pay for Requested Services @: https://artsanotary.com/select-your-services-and-book-your-appointment/
ARTSA nor its Apostille Agent Cannot Guarantee the Destination Country Will Accept an Electronic Signature in place of a wet ink signature. If requesting Online Notarization in connection with acquiring an Apostille, IT IS THE CLIENT'S SOLE RESPONSIBILTY TO ASCERTAIN IF THE DESTINATION COUNTRY ACCEPTS ELECTRONIC SIGNATURES WITH THE SAME AUTHENTICITY AS AN INK SIGNATURE. That being said, more countries accepting digital signatures is growing. Services are provided at an agreed upon fee and agreed upon location, prior to booking over the Internet and Phone. Services are confirmed upon receipt of a retainer fee of $25 + any Rush fee, if selected. At Artsa, your time is respected and valued. There is a commitment to delivering efficient and reliable online and in-person services. To ensure seamless operations and accommodate all clientele, the following cancellation and refund policy is implemented. A $25 retainer is required to secure your Apostille/Authentication estimate of fees. This retainer will be applied toward the total cost of your service. Once payment is made your consultation will be underway. Cancellations Cancellation Notification Artsa’s Apostille Agent will generally get right to work on compiling your estimate within minutes of submitting your survey and payment of your consultation fee. If you decide within 30 minutes of your survey submission not to use our services, Artsa allows for a full refund of the retainer. Any progress made will not be shared. You can contact the ARTSA by phone or text message at 731-845-4477, or via email sent to art@artsanotary.com. Refunds Refund Eligibility Refundable Circumstances 1. Cancellation: If you cancel your apostille consult within at least 30 minutes (no exceptions) from survey-submission, the consultation fee will be eligible for a refund. 2. Service Unavailability: If Artsa’s Apostille Agent is unable to fulfill agent-services, due to unforeseen circumstances or an issue at Artsa’s end, a full refund, excluding the paid consultation fee, together with any fees already paid to third parties and agencies, will be issued. Refund Request To request a refund, please email artsanotary@outlook.com within 3 days of the original payment. Refunds will be processed via the original payment method, though processing times may vary depending upon our mutual financial institutions. Please allow sufficient time for the refund to be reflected in your payment account.
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