U.S. Expatriates are Empowered through ARTSA's Remote Online Notarizations, Enabling Convenient Management of Many Legal Matters from Abroad.

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Remote Online Notarization (RON) is a legal and convenient service that expatriates abroad have at their fingertips! Here are a few focal points:

  • Legal Compliance: RON is legal for U.S. citizens abroad. The notary is commissioned by their U.S. state to perform remote online notarizations. Artsa’s notary is commissioned as a Tennessee RON.

  • Document Types: Commonly notarized documents include legal, such as Powers of Attorney; financial, like real estate transfers and loan documents; Affidavits and sworn statements to confirm authenticity; Business documents and contracts for international transactions; and other official documents.

  • The RON Process: Artsa’s notary and the signer meet online, using audio and video technology, brought together through the notary’s remote online and State-approved platform. The notary will first verify the signer’s identity through knowledge-based authentication and their required form of ID. The document is reviewed for completeness and conformity. The notary witnesses the signer affix their digital signature onto the document, then the notary signs and seals the document. Upon completion of all steps, the notarized document is delivered electronically.

  • Notarizations On Tap: RON is accessible from anywhere around the globe, making it a solution for expatriates worldwide. Expatriates can benefit from RON by ensuring their vital documents are legally recognized and accepted without the need for physical presence before the notary. It’s essential to confirm with the specific institution requiring a notarized document that RON is an acceptable means to that end. Traditional options by way of U.S. Embassies and Consulate Offices do exist. To receive notarial services at one of those options, individuals are typically required to arrange for an appointment and pay a fee stated as $50 per document, though the fee may vary depending on location or local requirements. RON is designed to be quicker, easier, and less expensive.

VALID ID
1. Valid ID – For U.S. expatriates abroad, the acceptable forms of ID for notary purposes can vary by state. Generally, a valid passport is the most commonly accepted form of identification, or a valid and unexpired driver’s license or other government-issued ID, which must provide a serial or ID number, a photo, a physical description, and the signature of the holder/signer. 
2. Your Social Security Number for knowledge-based authentication (KBA). If you’ve yet to own property or have not established credit in the US, you may not successfully pass KBA. You may need to search for a State that uses biometrics.
3. Stable internet connection – A live video session with Artsa’s remote online notary is required.
Yes. ARTSA’s RON utilizes the ProNotary platform, which uses encryption, secure identity verification, and digital audit trails to protect both signer and the notary. Sessions are also recorded and stored per legal requirements, adding another layer of protection.  

When a Remote Online Notary May Not Be Enough:

While RON is broadly accepted in the U.S., it’s important to check if:
  • The country you’re in will accept a U.S. document that has been notarized online.
  • The receiving party (e.g., bank, university, legal office) will accept RON.
  • Whether additional certification is needed, as in the case of language translations.
If the Artsa’s Notary uses RON for your document intended for international use, ask the requesting party if an accompanying apostille is required. Artsa’s Certified Apostille Agent (CAA) can assist in that arena. In that case, additional steps after the RON session can facilitate obtaining an Apostille from Tennessee’s Secretary of State, your notary’s commissioning state. There are colleagues available to call upon in other States.  An INTAKE FORM is below to put the process into motion. 
In Summary:
Remote Online Notarization is a legal, convenient, and secure solution for U.S. citizens abroad who need to notarize documents without the hassle of traveling or scheduling embassy appointments. As long as the notary is based in a RON-authorized U.S. state and follows proper procedures, your notarization will hold legal weight across the United States.
At Artsa Notarial Services, assisting Americans who are overseas navigate online notarizations, with ease, is an important ‘doing’.  Whether you’re in Europe, Asia, South America, or anywhere else in the world, we’re here to help.

Need a document notarized while abroad? Book a remote session here: 

Click Here to Select Your Session Date and Time

Complete A Request for a Notary Using This Intake Form and Remit Payment:

If your name is not printed on your document, please indicate how you intend to sign. This should generally match exactly as your name appears on the form of government issued ID you are required to present to the Notary prior to proceeding with any notarization.
Does your name on your valid photo ID Exactly match the name appearing in your document?
If this is a General Notary document, in some cases the expiration date must be within the last five (5) years. If a notarization relates to a real estate transaction, the ID must be valid and unexpired.
Include your country calling code to help identify phone numbers from abroad. For example, the USA is 1+ the 10-digit number.
Enter a working email address that you have access to.
This email address is where the online platform will send an invitation to enter the session, and other communications.
Here is the link to schedule a date and time for notarizations: https://calendly.com/artsanotary
Provide Street Address (or nearest intersection) City, State, Country, and Zip Code or Postal Code.
Selected Value: 1
Please count persons signing, and not the number of times any person will sign. Include any signature witnesses and any credible witness.
Selected Value: 1
This is indicated by the number of Notarial Certificates appearing that follows any signatures to be affixed later, in the presence of the Notary. Please be exact, as your session could be postponed while additional payment for non-disclosed notarizations occurs.
ARTSA can provide online witnesses as an add-on service under the RON category. A TN Notary cannot play a dual role and also act as a witness.
If possible, please upload your documents as soon as possible, using either the secure link provided above, or after signing into your platform account. You will be emailed with a link to sign in. DO NOT sign your documents. The notary can then tag your document(s) so they are ready to be signed and notarized during the video recorded session.

Add Your Heading Text Here

Are you also in need of an Apostille for documents that originated in the States? Artsa's Certified Apostille Agent Can Assist! Complete this Intake Form and a $25 Consultation Fee will be applied in Full towards completed services!

ARTSA Certified Apostille Agent Consultation
Recieve a Certified Apostille Agent Consultation resulting in a fee estimate. Please complete this Intake Form to the best of your knowledge so Artsa can provide as close an estimate of associated fees. Apostille and Authentication fees vary between Originating States and Destination Countries. After Artsa's review you will be contacted with a well-thought out estimate of all related costs, outside of any unknowns.
Name of Person Requiring the Apostille/Authentication.
Please enter the full name as it appears on any current or future notarized document.
Please enter the full name as it appears on any current or future notarized document.
Include your country calling code to help identify phone numbers from abroad. For example, the USA is 1+ the 10-digit number.
Enter the email address where you want a RON session invite sent, and where you want to receive document attachments, and other communications.
Which type of service request(s) are you submitting today?
Was your document or record instead issued by any of the Federal agencies of the United States?
Does the FINAL RECEPIENT accept scanned-document PDFs and language translations?
The RECIPIENT government, university, USCIS, etc. instead, may require physical documents with the original seals, staples, and stamps, permanently stapled together upon receipt. To prevent unexpected delays, ensuring a smooth experience, please inquire about this critical detail that varies between foreign countries.
Which of the following type documents are you requesting for any of the services listed above?
What Date is the Apostille/Authentication Needed by the Requesting Party or Destination Country?
Here's the link to schedule a date and time for notarizations or consultation: https://calendly.com/artsanotary
Has your document already been notarized? Note: Vital records (birth, death, marriage/divorce ), court documents, company registration records, and FBI background checks—CANNOT be notarized by a notary public. Submitting a notarized document will lead to rejection. There is one exception for vital records from New Hampshire and must be notarized before sending for apostille.
IF your document needs Notarization, have you verified the DESTINATION COUNTRY accepts a Digital Signature and Online Notarization?
Have you confirmed with the DESTINATION COUNTRY whether any of your documents require language translation services?
Would you like the Apostille Agent to order any required document translations?
This would be indicated by the number of Notarial Certificates appearing within the document that follow any signatures to be affixed later, in the presence of the Notary. Please be exact, as your session could be postponed while additional payment for non-disclosed notarizations occurs.
Include any signature witnesses and any credible witness. The credible witness must also be personally known by the notary. ARTSA can provide online signature witnesses, only.
The full shipping address is required to provide a more accurate total fee amount.
Have you previously utilized any of the services offered by Artsa Notarial Services?
Please Add and Pay for Requested Services @: https://artsanotary.com/select-your-services-and-book-your-appointment/
ARTSA nor its Apostille Agent Cannot Guarantee the Destination Country Will Accept an Electronic Signature in place of a wet ink signature. If requesting Online Notarization in connection with acquiring an Apostille, IT IS THE CLIENT'S SOLE RESPONSIBILTY TO ASCERTAIN IF THE DESTINATION COUNTRY ACCEPTS ELECTRONIC SIGNATURES WITH THE SAME AUTHENTICITY AS AN INK SIGNATURE. That being said, more countries accepting digital signatures is growing. Services are provided at an agreed upon fee and agreed upon location, prior to booking over the Internet and Phone. Services are confirmed upon receipt of a retainer fee of $25 + any Rush fee, if selected. At Artsa, your time is respected and valued. There is a commitment to delivering efficient and reliable online and in-person services. To ensure seamless operations and accommodate all clientele, the following cancellation and refund policy is implemented. A $25 retainer is required to secure your Apostille/Authentication estimate of fees. This retainer will be applied toward the total cost of your service. Once payment is made your consultation will be underway. Cancellations Cancellation Notification Artsa’s Apostille Agent will generally get right to work on compiling your estimate within minutes of submitting your survey and payment of your consultation fee. If you decide within 30 minutes of your survey submission not to use our services, Artsa allows for a full refund of the retainer. Any progress made will not be shared. You can contact the ARTSA by phone or text message at 731-845-4477, or via email sent to art@artsanotary.com. Refunds Refund Eligibility Refundable Circumstances 1. Cancellation: If you cancel your apostille consult within at least 30 minutes (no exceptions) from survey-submission, the consultation fee will be eligible for a refund. 2. Service Unavailability: If Artsa’s Apostille Agent is unable to fulfill agent-services, due to unforeseen circumstances or an issue at Artsa’s end, a full refund, excluding the paid consultation fee, together with any fees already paid to third parties and agencies, will be issued. Refund Request To request a refund, please email artsanotary@outlook.com within 3 days of the original payment. Refunds will be processed via the original payment method, though processing times may vary depending upon our mutual financial institutions. Please allow sufficient time for the refund to be reflected in your payment account.
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